Access to collections

Regulations of Access to the Collections and Provision of IT Services of the Library and Information System of the Warsaw University of Technology

Regulations of Access to the Collections and Provision of IT Services of the Library and Information System of the Warsaw University of Technology, hereinafter referred to as “Regulations”, shall apply to all units constituting the library and information system of the Warsaw University of Technology.

The current list of libraries operating in the integrated library system of the University is available on the website of the Warsaw University of Technology

Specialist libraries may apply additional regulations depending on the specific work of a given unit on defining groups of users eligible to use the library, the maximum number of borrowed documents, the maximum extension of account validity, using on the basis of free access, type and amount of fees.

Extract from the Regulations of the Library of the Faculty of Power and Aeronautical Engineering of the Warsaw University of Technology

Introductory Regulations

§ 1

  1. Regulations of Access to the Collections and Provision of IT Services of the Library and Information System of the Warsaw University of Technology, hereinafter referred to as “Regulations”, shall apply to all units constituting the library and information system of the Warsaw University of Technology.

Personal Data

§ 2

  1. Information on personal data processing is available in the information clause in Annex no. 7 to these Regulations.
  2. The user shall update their personal data and address. Changes shall be reported:
    1. at the Dean’s office (for users specified in § 4 section 2 items 1, 3-6),
    2. at the library (for users specified in § 4 section 2 items 2, 7-13).

Fees

§ 3

  1. Using the resources and services of the libraries within the System is free of charge except for section .
  2. SBI PW Libraries may charge fees for:
    1. failing to return the borrowed library documents by the due date;
    2. creating previously ordered reprographic and digital copies and computer printouts;
    3. information services provided upon the request of users from outside the University;
    4. servicing inter-library loans for foreign institutions.
  3. The type and amount of fees:
    1. a price list - § 1 In case of failure to return the borrowed library documents within the specified time limit, a fee shall be payable to the amount of PLN 0.30 for each day of the delay.

Library Account: Terms of Use

§ 4

  1. The user has the right to have only one library account in the libraries in the integrated library system.
  2. Students doing more than one major at WUT at the same time may borrow up to 50 items.

Blocking the Library Account

The library account will be blocked in the event of a breach by the user of the provisions of these Regulations

§ 7

  1. The user shall have current access through the Internet to the information on their library account, including the expiry date, current loans, current requests and reservations, and calculated special fees.  WUT Library shall not be held be responsible for sending individual notifications about the account.
  2. The user shall control their account on a current basis, pay any fees due and immediately report any errors.

Forms of Access to Collections

§ 9

  1. SBI PW libraries provide access to their collections:
    1. on the spot;
    2. outside the library to persons with an active library account and authorized to external loans (W authorization level);
    3. outside the library to institutions as part of inter-library loans;
    4. in the WUT computer network or remotely, from any computer if the user is eligible to use this service (E authorization level).

Access on the Spot

§ 10

  1. All interested users may use the library collections on the spot. Upon the request of library staff, users shall present a document entitling them to use the library.
    1. Using the collections on the spot shall be possible only in designated locations.
    2. Theses of WUT students shall be made publicly available provided that the writer has given consent in the declaration on granting the Warsaw University of Technology a license.

External Loans

§ 13

  1. The loan period shall be governed by the following principles:
    1. the basic loan period shall be specified for each item in the integrated library system;
    2. the real loan period shall be no longer than the validity period of the library account;
  2. Under justified circumstances, the head of the library may:
    1. request a shorter loan period upon lending the item;
    2. request the borrowed item to be returned before the due date.
  3. The user may extend the due date for the borrowed item provided that the item has not been requested by another reader. The extension can be done:
    1. once for the period no longer than the basic loan period, specified in the integrated library system for a given item; the extension period shall be calculated from the day on which it is extended;
    2. in the integrated library system, by users themselves or by the library staff, without the necessity of presenting the item, in compliance with the maximum loan period for a given library. When using the maximum period, another extension shall require presenting the item at the library in which the user borrowed it. At BG PW, it is possible to extend the due date three times, to the exclusion of inter-library loans.
  4. Loans of documents whose loan period specified in the integrated library system is shorter than 7 days may not be extended.
  5. The user shall:
    1. monitor the due date for the borrowed item and its return by the due date;
    2. return the library item borrowed outside the spot in which the loan was made.

Keeping the Library Document Past the Due Date

§ 14

  1. Keeping the library document past the due date will block the library account until the account is cleared and a special fee is calculated, as specified in § 3 section 2 item 1.
  2. Keeping the library document past the due date, borrowed at any library will block the account at every SBI PW library that the member uses based on the Regulations.

Loss or Destruction of a Library Document

§ 15

  1. In the event of loss or destruction of the borrowed library document, the user shall provide the library with an identical item.
  2. If it is impossible to provide an identical item, to compensate for the loss the user shall provide a different item or items suggested by the library (with a value approximating the value of the lost one).

Access to Electronic Documents

§ 18

  1. Terms of using and accessing specific electronic documents arise from an agreement concluded with their provider or publisher. Users shall be informed about the terms on the BG PW website.
  2. Access to electronic documents for the use of which WUT has bought a license or author’s consent shall be provided:
    1. to any computer registered in the University network;
    2. to any computer in an extended network based on the user’s authorization (E authorization level).
  3. Electronic documents may be used by users exclusively:
    1. for their own use, for scientific, teaching, or educational purposes;
    2. abiding by the copyright and terms of the user’s license applying to a given item.

Reprography

§ 20

  1. Reprographic services shall be provided in libraries that own appropriate copying equipment.
  2. In the libraries specified in section 1, users may request or make themselves copies of parts of library documents for their own academic needs.
  3. Libraries shall have the right to refuse to provide access to a library document to make a photocopy due to its technical state or other (unique) features, which may exclude photocopying.
  4. Dissertations and doctoral theses may not be recorded or copied in any form and using any technique.
  5. It is prohibited to systematically reproduce the library documents, violating copyright laws, to collect the items on your own carriers, to redistribute and re-sell them (pursuant to the Act of 4 February 1994 on Copyright and Related Laws Journal of Laws of 2021, item 1062).

User’s Obligations

§ 21

  1. The user shall follow these Regulations, Rules of Conduct applicable at the Warsaw University of Technology and follow the recommendations and guidelines of the library staff.
  2. In the library, the user shall behave properly and respectfully.

Breach of the Rules

§ 22

  1. You will be banned from using the library collections for taking away items owned by the library or unborrowed library documents. Legal action may be taken against WUT staff, doctoral students, and students to punish them with a fine or disciplinary penalty specified in the laws applicable at WUT.
  2. The user may appeal against the decisions taken in compliance with section 2 items 1-2 within 7 days to the BG PW director or head of the library; the user may appeal against decisions taken in compliance with section 2 items 3-4 to the Rector or the head of the organizational unit in which the specialist library operates, respectively.